SEASONAL Front Desk Receptionist in Chico, CA at Lifetouch National School Studios Inc.

Date Posted: 10/29/2018

Job Snapshot

Job Description

Provides nonexempt, entry-level administrative support to the administrative services function.

Primary Duties and Responsibilities

  • Receptionist duties of greeting customers and visitors to the Plant and answering the main switchboard phone.
  • Assisting with the day-to-day operation of administrative needs with the Human Resources Manager.
  • Provide administrative support for the HR Team and Plant Supervisors and Managers to include meeting scheduling, training materials preparation and other communication and presentation materials.
  • Assist with New Employee Orientation and Reorientation materials preparation and scheduling.
  • Responsible for maintaining employee record/files; ensuring employee documents are scanned and ascended accurately and timely.
  • Maintain HR department forms supply and stock for Staff needs, to include ordering and copying as needed.
  • Support with data entry for employee payroll and timekeeping.
  • Directs visitors by maintaining employee and department directories; giving instructions.
  • Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
  • Assist in resolving any issues or inquiries regarding the Avanti Open market.
  • Assist in the planning and facilitation of company events.
  • Assist in resolving employee issues or inquiries regarding the ADP/iPay application.
  • Assist in the coordination and purchase of employee appreciation gifts.
  • Balance the petty cash drawer and take payment for employee use of shipping facilities.
  • Update HR Department work instructions as needed.
  • Assist HR Manager with reconciling expense reports as needed.
  • Arrange for lunch/catering when necessary

Additional Duties and Responsibilities

  • Performs other projects or miscellaneous duties as requested or assigned

Education

  • High school diploma or GED

Experience

  • 0 to 2 years in an office environment

Skills

  • Proficiency in Microsoft Office software programs and internet usage
    • Outlook, PowerPoint, Excel, Word
  • Must be comfortable working with highly confidential information
  • Strong attention to detail and accuracy
  • Able to manage multiple priorities and meet deadlines
  • Strong organization and communication skills
  • Capacity to offer excellent customer service to all levels across the organization

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