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Seasonal Office Coord/Human Resources Assistant in Loves Park, IL at Lifetouch Services Inc.

Date Posted: 11/29/2018

Job Snapshot

Job Description

The plant Seasonal Human Resources Assistant is primarily responsible for providing ongoing support of recruitment, staffing and training initiatives during peak yearbook season, approximately January - June. Responsibilities include seasonal recruitment and staffing (primarily non-exempt/production hourly positions), training facilitation, and miscellaneous human resources projects and assignments. 

Primary Duties and Responsibilities

  • Provide recruitment and staffing support for seasonal positions.
  • Conduct phone interviews at a high volume, in a fast paced environment.
  • Effectively communicate with supervisors to ensure their staffing needs are met.
  • Conduct employment interviews with seasonal applicants ensuring consistent, thorough, and lawful procedures are followed in the selection of qualified individuals for all open positions. Extend and confirm offers of employment with all candidates selected.
  • Ensure proper forms of identification are submitted and paperwork is accurately processed and maintained for all new hires. Provide and ensure accurate completion of Non-Competition and Confidentiality Agreements for appropriate positions.  Ensure and oversee the proper maintenance and retention of all employment records and files.
  • Conduct pre-employment background check process to ensure timely and consistent practices are followed for retrieving and processing background check results. Provide timely and appropriate feedback to individuals regarding their employment eligibility and status.  Make hire/do not hire recommendations based on results received.  Maintain all pre-employment background check records and documents as needed to ensure legal and company requirements are satisfied. 
  • Respond to inquiries from inside and outside the company on job openings consistent with written company policy.
  • Maintain employment resumes, application forms, and applicant flow logs consistent with company policy.
  • Conduct all orientation sessions and introduce new employees to appropriate individuals. Continually develop and maintain orientation materials consistent with business/company changes and needs.  Ensure job requirements, company values, mission, and expectations are effectively communicated.
  • Ensure accuracy of new hire procedures and documentation such as timecard badges, W4s, and I9s.
  • Create and produce reports for trend analysis and tracking of recruitment, retention, turnover, cost per hire, and other measurement data.

Additional Duties and Responsibilities

  • Other projects and duties as assigned to ensure goals are met.
  • Assist with annual seasonal employment and lay-off procedures including: identification of returning employees (return-to-work postcards), extending/confirming employment offers, facilitating timely paperwork at time of lay-off(s), and assisting with post-employment layoff questionnaire and bonus programs.


  • High school diploma or GED


  • Experience in administrative Human Resources role involving staffing, training, and/or benefits administration preferred.


  • Ability to work in a fast paced environment, and multitask.
  • Ability to track work progress, and meet deadlines.
  • Willingness to work overtime to ensure goals are met.
  • Effective communication skills and the ability to interact with all levels of the organization.
  • Knowledge of employment laws and regulations pertaining to recruiting, hiring, and managing a diverse workforce.
  • Ability to propose change based on needs of the organization through training initiatives.
  • Strong time management, organization, and presentation skills.
  • Ability to train large numbers of employees effectively.